Retention and access requirements for records.

CFR · 2024-01-01 · US · Title 10

(a) This section sets forth requirements for records retention and access to records for awards to recipients and subrecipients. (b) Financial records, supporting documents, statistical records, and all other records pertinent to an award must be retained for a period of three years from the date of submission of the final expenditure report. The only exceptions are the following. (1) If any litigation, claim, or audit is started before the expiration of the 3-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken. (2) Records for real property and equipment acquired with Federal funds must be retained for 3 years after final disposition. (3) If records are transferred to or maintained by DOE, the 3-year retention requirement is not applicable to the recipient. (4) Indirect cost rate proposals, cost allocation plans, and related records must be retained in accordance with the requirements specified in paragraph (g) of this section. (c) Copies of original records may be substituted for the original records if authorized by the contracting officer. (d) The contracting officer may request that recipients transfer certain records to DOE custody if he or she determines that the records possess long term retention value. However, in order to avoid duplicate recordkeeping, a contracting officer may make arrangements for recipients to retain any records that are continuously needed for

official document · source cfr-2024 · id 10:§ 600.342