What are the required elements of an engagement letter?

CFR · 2024-01-01 · US · Title 10

(a) The engagement letter must require retained legal counsel to assist the contractor in complying with this part and any supplemental guidance distributed under this part. (b) At a minimum, the engagement letter must include the following: (1) A process for review and documented approval of all billing by a contractor representative including the timing and scope of billing reviews. (2) A statement that provision of records to the Government is not intended to constitute a waiver of any applicable legal privilege, protection, or immunity with respect to disclosure (3) A requirement that the contractor, the Department, and the Government Accountability Office have the right, upon request, and at reasonable times and locations to inspect, copy, and audit all records documenting billable fees and costs. (4) A statement that all records must be retained for a period of six (6) years and three (3) months after the final payment or after final case disposition, whichever is later. (5) Identification of all attorneys and staff who are assigned to the matter and the rate and basis of their compensation (i.e., hourly rates, fixed fees, contingency arrangement) and a process for obtaining approval of temporary adjustments in staffing levels or identified attorneys. (6) An initial assessment of the matter by retained legal counsel, along with a commitment to provide updates as necessary. (7) A description of billing procedures, including frequency of billing and billing statement form

official document · source cfr-2024 · id 10:§ 719.21