Disclosure of requested records to individuals.

CFR · 2024-01-01 · US · Title 15

(a)(1) The responsible Privacy Act Officer shall act promptly upon each request. Every effort will be made to respond within ten working days ( (i) A search for and collection of requested records from inactive storage, field facilities or other establishments is required; (ii) A voluminous amount of data is involved; (iii) Information on other individuals must be separated or expunged from the particular record; or (iv) Consultations with other agencies having a substantial interest in the determination of the request are necessary. (2) If the Privacy Act Officer fails to send an acknowledgment within ten working days, as provided in paragraph (a)(1) of this section, the requester may ask the Assistant General Counsel for Litigation, Employment, and Oversight to take corrective action. No failure of a Privacy Act Officer to send an acknowledgment shall confer administrative finality for purposes of judicial review. (3) Inclusion of SSNs on responsive documents. (i) The Department shall redact SSNs from responsive documents provided to requesters where feasible. Where full redaction is not feasible, partial redaction to create a truncated SSN shall be preferred to no redaction. The following conditions must be met for the inclusion of an unredacted (full) SSN or partially redacted (truncated) SSN on a responsive document: (ii) The inclusion of the full SSN or truncated SSN of an individual must be required or authorized by law, (iii) The inclusion of the full SSN or truncated

official document · source cfr-2024 · id 15:§ 4.25