Implementing instructions.

CFR · 2024-01-01 · US · Title 5

Agencies must issue written internal instructions describing how their EMFS is to be implemented. These instructions must— (a) Describe overall operation of the system within the agency including the designation of the agency official who will be responsible for overall system management. When the agency has a medical officer, that individual must be named the system manager. The system manager may then designate others within the agency to handle the day-to-day management of the records, e.g., the custodian of the records at the site where they are maintained; (b) Be prepared with joint participation by agency medical, health, and safety, and personnel officers; (c) Describe where and under whose custody employee occupational medical records will be physically maintained; (d) Designate which agency office(s) will be responsible for deciding when and what occupational medical records are to be disclosed either to other agency officials or outside the agency; (e) Ensure proper records retention and security, and preserve confidentiality of doctor/patient relationships; (f) Provide that when the agency is requesting an EMF from the National Personnel Records Center (NPRC), the request form will show the name, title, and address of that agency's system manager or designee, who is the only official authorized to receive the EMF; (g) Be consistent with Office regulations relating to personnel actions when medical evidence is a factor (5 CFR parts 339, 432, 630, 752, and 831); (h)

official document · source cfr-2024 · id 5:§ 293.503